hello, i am a brand new asst. coming in to work for an agent that has 45 listings, about 15-20 deals in the works and no organization, i need to get a handle on this or i will drowned.. and ideas?? thank you

Hi Lulu--Hope this helps (may be dated) I started in this business years ago, (before Microsoft Windows!!) as an Office Manager for a real estate broker. The office was already set-up, ...and this broker had been working in this office, since the beginning of time, so all I had to do was maintain the system. (Thinking about it...he probably would have cut me, if I moved anything :>)

You may need to take a class on the MLS so that you can have access as an assistant to the database. Do know what your State Laws are.

1) I would say, make sure all files are complete with proper forms, and that the forms are complete. (get a sample file, so you will know what forms are needed.)

2) Set-up a separate file for listings, and separate drawer for buyers. Listings filed by address, buyers by last name.

****Keep track of listing expirations and, notify the agent in advance. You may want to set this up in some type of reminder system, such as Microsoft Outlook.

3) Set-up and keep form drawer stocked.

4) Have a notebook, binder with all active listing sheets, and log sheet attached for registering showings.

5) Keep a ruled note tablet for phone inquires on ads with names, phone #s and property inquired about, etc.

6) Check voicemail, and email daily, and throughout day. Take accurate messages and deliver.

7) Have cell phone and other #s for agent in case of emergency.

8) Setup roledex file with contact #s (also Microsoft Outlook)

9) Keep mailing list updated.

10)Keep keys labeled and filed. Lockboxes: keep up combinations and storage

Keep inventory on office supplies.

Hope this is a little help for you, and Good Luck on your endeavor!!

Yeah i am the same way.I am great with people,get the business and leads with ease.Shuffling papers around is definitely not my thing.

As they say "delegate what you are weak at"

This agent is obviously looking for someone to get them organized.I would try to get a handle on it then if it's to much in a week or two to handle i would tell the agent to get the volume of work done there needs to be 2 assistants.

missbea and super realtor.. thnx for your responses and missbea, that helps... i will see what happens..... yall have a great 4th!!