we use different bid sheets depending on the client, job category, season, etc. I don't think using just one sheet for everything would be possible. I do think that most of the smaller firms just use a tablet of paper. generally, I split our paperwork into: general info on property, health hazards, safety hazards, interior and exterior debris, personal property, biddable items, and damages. Just come up with a list of the most common items you run into at a house so you can quickly check them off. I have an initial secure packet that has a pcr and 3 bid sheets. I have my guys fill it out on site and I'll have all the information I need to come up with an estimate for almost anything.